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Benefits of document scanning


Save Space

Paper filing systems take up huge quantities of space around the office.   A 4.7 GB DVD can hold the equivalent of 8 x 4 drawer filing cabinets.  This may be space that you will no longer need saving thousands of pounds per year.

Reduce administration costs

A typical office worker can spend around 40 min a day trying to find documents, sometimes with no result.  A document management solution complimented with a document scanning solution can dramatically cut this time allowing your staff a more productive working day.  You will have multiple person access which will eradicate waiting times for active files.  With your digital files centrally located there will be increased accessibility of your documents with the ability to email, share and print across multiple sites if required.

Cut storage costs

Storage costs are at a premium and with legislation requiring storage for at least 7 years, stretching up to 50 years and beyond for some health records and construction files, the cost can be a constant drain on your finances.  If you use a records management company, and are accessing your files on a regular basis the cost can quickly get out of control.  On-Site Scanning will work with you to produce the best solution that meets your needs.  See our Price comparison chart for a typical example.

Data security and risk management

Data security and back up are essential for any business to survive and recover from any loss of data.  But how do you back up paper?  There are many factors that can threaten your paper files; fire, water, theft, wear and tear. How would your business cope with the loss of this information?  With document scanning, this is not an issue.

Improved customer service

The ability to access files and answer your customer instantly will help to improve customer satisfaction.

Find lost files

Are there some files that you just can’t find?  These usually turn up after document scanning.  They could be or simply have fallen down the back of a filing cabinet.  This doesn’t matter if you scan these files, when the job is complete the files are on the system and easily found by index fields.