Data Security
Ensuring that the data you keep is secure is a legal, moral and business imperative.
Data protection is an essential element of the On-Site Scanning ethos, which is why we are a registered data controlled company under the Data Protection Act 1998, and work to the guidelines laid down in this Act. (Registration Number Z2115224)
As such we are able to offer clients two scanning solutions based on business requirements, in both cases measures are taken which ensures your files are processed in a secure environment.
On-Site Scanning
You can be confident that your documents are safe, secure and accessible if they don’t leave your premises. On-Site Scanning's secure process gives you complete peace of mind by fulfilling all your scanning needs at your place of business. One dedicated team will be assigned to each job, so you know exactly who is coming in and out of the building.
Off-Site Scanning
Alternatively your documents can be processed at On-Site Scanning’s secure premises where file security measures include:
Building security:- roller shutters
- controlled entry system
- secure maintained alarm system
- code operated doors
Personnel security and compliance:
- On-Site Scanning personnel are vetted
- confidentiality / non disclosure agreement will be signed between OSS and you the client before any work commences.
- disclosure Scotland and police vetting on request
- secure on-site destruction of files (following client approval)
- collection and delivery is always by On-Site Scanning, with no third parties involved.
Software security:
- scanned documents are written directly to secure server
- server located in key operated safe
- company laptops have the latest encryption technology
- all external drives and USB Keys located in safe when not in use
- all images contain a digital signature for audit purposes
- scanning operators have controlled access to the server.
- secure off-site server back up.
