More Scanning Services
On-Site Scanning offer the complete document management solution. Our services extend beyond bulk scanning of files. We can scan a range of types of files, and help to automate time consuming busines processes like processing forms.
Drawings/plans
We have invested in the latest high resolution, full colour, wide format scanner with 1200 x 1200 dpi resolution. Ideal for scanning large technical drawings, but it also produces perfect results when scanning full colour drawing, posters and art work.
The software scans to PDF, TIFF, JPEG and many other file formats.
We have also invested in a program to integrate the scanned images into your document management system so that your drawings can sit along side any other relevant paperwork.
Microfiche
On-Site Scanning can convert your microfiches to fully indexed digital images and integrate these into your document management system.
Forms processing
Forms processing is a widely used application for document scanning using the latest OCR, ICR and OMR technology. The time savings that can be made are considerable due to the level of automation that is possible.
Most companies use a variety of form types, the time it takes to get the information from forms onto your system can be critical to the operation of the business.
Typical forms would include new customer applications, change requests from current customers or internal forms such as time sheets, expense claims, request forms and HR records. Because of the fixed layout they are ideally suited to processing with document capture technology.
The process uses a mixture of recognition technologies. OCR for machine printed text, ICR for hand printed text and OMR for check boxes and signature box verification.
Benefits of Automated Forms Processing
- Significant increase in speed of data entry
- Improved customer response times
- Improved customer satisfaction
- Increased data accuracy
Invoice Processing
Manual handling and processing of paper invoices is still a highly time consuming and costly activity for accounting departments. The ability to reduce document handling and manual data entry can significantly decrease the cost of invoice processing.
Invoices are scanned as digital images; the software then extracts the relevant data like, invoice number, date, supplier, purchase order number, amount due and line item details. The data is then validated before being work flowed into the client’s document management and accounting system. This means that the invoices can be directed to the appropriate operator for approval.
Benefits of automated invoice processing
- reduce costs
- automatic transfer of data to document management and accounting systems
- up to date accounts
- track and solve queries instantly
- improve relationships with supplier
