Medical Records Digitisation & Clinical Information Services
Supporting the NHS with Secure, Scalable and High Quality Medical Records Services
We provide end to end digitisation, records management and clinical information services to NHS organisations across England, Scotland and Wales. Our solutions are designed to reduce administrative burden, improve data quality, and support safe, efficient patient care.
Our Core Services
Document Scanning & Digitisation of Medical Records
We deliver larges cale, compliant digitisation programmes for GP practices, Health Boards, ICBs and national bodies.
Lloyd George Digitisation (NHS England)
- High volume scanning of Lloyd George envelopes and legacy paper records
- Full indexing, quality assurance and structured output
- Seamless upload into EMIS Web, SystmOne, Docman and the National Document Repository (NDR)
- Proven capability across multiple ICBwide programmes
Patient Record Digitisation (NHS Scotland)
- End to end scanning of GP and community patient records
- Direct integration with Docman and local clinical systems
- Compliant with NHS Scotland information governance and retention standards
National Contract: Practitioner Services / Public Services Delivery Scotland (PSDS)
We are contracted to digitise all GP records transferring across Scotland, supporting national transformation and the move away from paperbased record transfers.
Direct Upload to Clinical Systems
We provide secure, validated upload pipelines into:
- EMIS Web
- SystmOne
- Docman
- National Document Repository (NDR)
All uploads follow NHSapproved metadata structures, ensuring records are immediately available to clinicians.
Hybrid Storage & Scan on Demand Service
A cost effective alternative to full digitisation.
- Secure storage of medical records in accredited facilities
- Digitisation only when a record is required
- Immediate upload to the clinical system
- Significant cost savings for Health Boards and ICBs
- Ideal for organisations transitioning gradually to digital first workflows
This service is already used by NHS organisations across the UK to reduce storage costs and improve access to patient information.
Subject Access Request (SAR) Processing
A complete, endtoend SAR service that removes the administrative burden from practices and clinical teams.
- Retrieval, review and redaction of patient records
- Digitisation and secure delivery to the requester
- Full audit trail and compliance with ICO and GDPR requirements
- Eliminates the timeintensive workload for practice staff
Medical Record Summarisation Service
We provide clinically aligned summarisation services for GP practices and NHS organisations.
- NHS approved summaries
- Read Code and SNOMED CT coding
- Accurate dating and categorisation of medical history
- Problem lists, past medical history, medications, allergies and risk factors
- Delivered by trained summarisation specialists with clinical oversight
This service supports safe patient care, improves data quality and ensures compliance with national standards.
Document Management & Workflow Software
We supply a range of Document Management System (DMS) solutions tailored for NHS use.
- Workflow automation
- Secure document storage and retrieval
- Integration with clinical systems
- Configurable routing, approval and audit features
- Supports both clinical and corporate NHS environments
Why NHS Organisations Choose Us
- Extensive experience delivering national and regional digitisation programmes
- Full compliance with NHS DSPT, GDPR and information governance standards
- Proven integration with all major GP clinical systems
- Scalable capacity for large volume and multisite programmes
- Transparent reporting, quality assurance and clinical oversight
- UK wide coverage across England, Scotland and Wales
Working in Partnership with the NHS
We act as an extension of your team — providing reliable, compliant and efficient services that free up clinical time, reduce administrative pressure and support better patient outcomes.